Price the workflow, not just the seats.
A local cost worksheet for time-tracking subscriptions, add-ons, administrative effort and setup. Use your actual quote; no invented plan prices.
Work-record field guide
Choose a workflow before choosing software
Turn the required record into a capture method, pilot, integration check and cost decision.
Define the output first, test it with known records, then compare the full cost of the options that pass.
Documentation reviewed · 23 Sep 2026No hands-on merchant testing
Start with the unresolved decision
Begin with the required output and the limitations of your current method. Then write acceptance requirements, compare capture methods, run a pilot and price the options that pass. The cost pages use fictional assumptions, so replace them with your current quote. If the current spreadsheet meets the need, keeping it is a valid outcome.
Keep the outcome and its limits together
Record what passed, failed or remained unknown. Product features depend on the selected plan and configuration, and these guides do not establish employment, payroll or legal requirements. If the current process already meets the need reliably, keeping it remains an option.
Choose your next check
Choose a time tracker by the file you need.
A documentation-based comparison of DeskTime and Time Doctor export workflows, with limitations, fair alternatives and a before-you-buy check.
Choose a time-capture method
Choose manual entry, a timer or automatic capture by the record needed.
When a spreadsheet is enough
Decide whether a tool purchase solves a demonstrated coordination problem.
Write a time-tracker requirements brief
Specify acceptance criteria before a sales demonstration.
Run a small-team time-tracker pilot
Test a representative workflow with explicit pass, fail and unresolved outcomes.
Test a time-tracker integration before relying on it
Verify field direction, update behavior, failure handling and reconciliation.
Model seat changes and the cost of inactive users
Compare billed and active seats without assuming merchant proration terms.
Compare monthly flexibility with an annual commitment
Evaluate known cost, uncertainty and exit costs without invented prices.
Sources and boundaries
Primary documentation supports the dated product facts. Proposed checks and fictional examples are our editorial method, not observed product results.
- DeskTime — export · checked September 23, 2026
- Time Doctor — export · checked September 23, 2026